Your Regional Guide To The Performing Arts

Northern Sky Theater Seeks Full Time Business Manager

Northern Sky Theater Seeks Full Time Business Manager

Want to join the Northern Sky team? We are currently seeking a full-time, year round Business Manager to work in our Creative Center office in Fish Creek, WI.

Qualifications: Degree in Accounting or Arts Administration (finance focus) preferred. Bookkeeper certification, relevant education or experience considered. Not-for-Profit business experience a plus. Working knowledge of accounting software, Windows and Macintosh computers including word processing, spreadsheets, data entry, and creation of mailing list/labels. Excellent customer service skills. Ability to manage multiple tasks in a fast-paced environment.

• A positive team player with a “can do” attitude.
• An interest in the performing arts and the ability to articulate their importance.
• A self-starter with a strong work ethic and commitment to excellence.
• A solid team player who also has the ability to work independently when necessary.
• A “big picture” thinker with attention to detail.
• A creative problem-solver who is able to “think outside the box.”
• Ability to set priorities and manage multiple tasks and deadlines.
• A poised and professional composure.
• Good judgment and ability to be discrete in communications.

JOB RESPONSIBILITIES include but are not limited to:
• Ensure business financial records are reconciled and maintained accurately, efficiently and harmoniously.
• Provide bookkeeping support to Managing Director and designated employees & board members.
• Primary responsibility for donation processing and record keeping – from donation entry to donation acknowledgement.
• Assist and train Development Director with/in development-related reporting.
• Maintain Total Info (Easy-Ware) CRM/Box Office database integrity as well as accounting software database integrity.
• Manage Accounts Receivable and record keeping.
• Manage Accounts Payable and record keeping. Managing Director reviews and has signature authority on payables.
• Perform monthly company credit card reconciliation to include receipt collection from all company credit card holders.
• Responsible for reconciliation of all company sales with assistance offront-of-house staff. Ensure sync of Total Info data and deposit numbers, and reconcile variance daily.
• Responsible for reconciliation of sales against cash/credit card totals at end of each day during off-season.
• Coordinate preparation for monthly third-party financials reconciliation to include balancing checkbook, recording necessary monthly journal entries and reconciling all accounts receivable.
• Prepare and execute year-end financial adjustments in accounting system.
• Assist Managing Director with third-party annual audit preparation.
• Manage Gift Card Inventory and annual reconciliation.
• Responsible for non-computer office machine maintenance.
• Type and archive Board minutes/correspondence in absence of Board Secretary.
• Provide supplemental customer service and box office assistance as needed.
• Maintain current tax forms for distribution to employees: update annual employee information packets, update annual company welcome letters and contract packets.
• Prepare and update all employment packets for visiting artists.
• Assist in collection of payroll paperwork and artist contracts. Assure payroll data is sent to payroll processor when Managing Director is unavailable.
• Become Total-Info CRM system process expert. Assist Box Office staff with Total Info technical questions at the request of the Box Office Manager.
• Coordinate the troubleshooting of all major ticketing and accounting software issues.
• Provide supplemental customer service and box office assistance in emergencies.
• Assume other projects and duties as requested by Managing Director.
• Positively support team members in their duties.
Reports to: Managing Director

Technical/Training Resource to: Development Director and Ticket Office Manager
Salaried position. Health insurance and HRA available.

Share this with your friends:
Krause - Superblock
St. John's on the Lake